Information collected in the property data list

Mandatory: Yes

Definition and guidance:

Indicates whether the property is owned (either wholly or partially) or managed (no ownership by Provider)

• owned (wholly or partially)
• managed. 

Mandatory: No

Definition and guidance:

Complete this field (Yes) if the property address is confidential and must be kept secure and not disclosed, for example, properties identified for persons escaping domestic violence or NRAS properties owned privately.

The address of secure/ protected properties should be included in the asset list. However, marking the property as ‘confidential’ will prevent any public disclosure of the information or identification of the property.

Mandatory: No

Definition and guidance:

Property address – Building Name , Unit number

Note:

• each self-contained unit in a complex or block should be listed in a separate row
• street address should be entered a single field [Unit No][Street No] or [Unit No / Street No Street Name].

Mandatory: No

Definition and guidance:

Property address – Street Number

• properties should have a lot number or street number, not both
• if land has a lot number, it should be entered here
• do not enter the unit or floor number in this field.

Mandatory: Yes

Definition and guidance:

• ensure the correct spelling
• do not abbreviate
• Crescent or Street not Cres or St.

Mandatory: Yes

Definition and guidance:

Property address – suburb

• ensure correct spelling and enter in UPPERCASE.

Mandatory: Yes

Definition and guidance:

Property address – state

• 2 or 3 letter abbreviation in uppercase e.g. NSW, SA.

Mandatory: Yes

Definition and guidance:

Property address – postcode

• ensure the postcode is correct  https://auspost.com.au/apps/postcode.html.

Mandatory: Yes

Definition and guidance:

This is the total number of rooms within the dwelling which are used, or intended to be used, primarily for sleeping. 

Count bedrooms designed for use as bedrooms and other rooms permanently modified and intended for use as bedrooms (such as a sleep out or built in veranda). Bedsits should be counted as a 1 bedroom dwelling. In the case of boarding house buildings, the unit of counting is the boarding house room which usually has only one bedroom.

Mandatory: Yes

Definition and guidance:

The physical structure of the individual dwelling that a tenant occupies.

Select from the following values:

• separate house
• semi-detached, row or terrace house, townhouse
• flat, unit or apartment
• house or flat attached to a shop, office
• boarding/ rooming house unit
• vacant land
• non-residential (i.e. the property is being used for housing purposes but is not tenanted, such as office, community facility room)
• property held for disposal/ redevelopment/ sale
• other.

For the purposes of data collection share house accommodation, such as shared facilities with separate bedrooms, should be classified as Boarding/ rooming house unit.

Mandatory: Yes

Definition and guidance:

Indicates how the property was acquired by the provider that is reporting the property.   This should be answered for all properties, owned or managed.

• Acquisition/ purchase
• Construction/ development
• Managed – fee for service (service concession agreement). Select this if the property is managed on behalf of a private landlord such as under the Affordable Rental Housing SEPP in NSW. Under this program CHPs are agents for these properties and in return they receive a fee for service from the landlord.

• Managed – fee for service (social housing).  Select this if the property is subject to nomination rights. Properties with nomination rights are those managed in conjunction with a separate support partner to provide additional services to the resident. In return the CHP will receive a fee for tenancy services.

• Managed – Leased from housing agency/ Department
• Managed – Leased from third party
• Merged with organisation
• Stock transfer.

Mandatory: Yes

Definition and guidance:

The date the reporting organisation first acquired the property.

If the property was built by your organisation this would be the date the property was ready for occupancy.

If the property is managed this would be date your organisation took over management of the property.

Acquisition date must be recorded in a date format, for example, DD/MM/YYYY.

Providers should have access to this information however if this is not known please estimate.

Mandatory: No

Definition and guidance:

The main construction material of the dwelling

• brick
• brick veneer
• cement
• composite
• double brick
• fibro
• iron
• other
• rendered
• stone
• stucco
• timber
• vinyl cladding.

Mandatory: Conditional

Definition and guidance:

The year of construction/ build completed for the building or dwelling

Please estimate if not known.

Construction date must be entered in year format – YYYY

This field is used to formulate the age of the portfolio in the CHAPR.

If the Maintenance liability equals No responsibility then Year of construction is not mandatory.

If the Maintenance liability does not equal No responsibility then Year of construction is mandatory.

Mandatory: No

Definition and guidance:

Date property was handed back, sold or otherwise disposed or is no longer managed by the provider.

Disposal date must be recorded in a date format, for example, DD/MM/YYYY.

Mandatory: Yes

Definition and guidance:

This data is used to populate the class of assets owned and managed in the CHAPR.

Jurisdictional definitions

The Community Housing Asset Performance Report requires the provider to state what class of asset each asset is as defined by the National Law. The classes are specified in Section 4 (a-e) of the National Law as follows:

• Class a: "land vested in the provider by or under the community housing legislation of a participating jurisdiction, or"
• Class b: "land acquired by the provider wholly or partly with funding provided by a Housing Agency of a participating jurisdiction, or"
• Class c:  "land vested in the provider on which a Housing Agency of a participating jurisdiction has constructed housing or made other improvements, or"
• Class d: “funds provided to the provider by a Housing Agency of a participating jurisdiction for the purposes of community housing, or”
• Class e: “any other asset of the provider that is of a class of assets declared by the community housing legislation of a participating jurisdiction as community housing assets for the purposes of this Law.”
• other: any other community housing asset of the provider that does not fit into the classifications above.

Providers may choose to identify other assets as community housing which are not captured by the five categories listed above. This may include properties managed with assistance from another agency of government or without any government assistance. Some providers will wish to record these as community housing as they are managed in a way that is consistent with its other community housing assets. These properties can be recorded on the summary asset data form in a sixth category 'other'.

Further guidance on Class e assets is available from the relevant jurisdiction and is accessible through the NRSCH website or the jurisdiction Registrar’s website.

Mandatory: No

Definition and guidance:

If an asset class of other is recorded please record details.

Mandatory: No

Definition and guidance:

Are there additional conditions, that affect when and how the property can be allocated, for example, is allocation of the property subject to nomination rights by another agency, is the property suited only for a specific client group? Generally these conditions applied may affect the length of time it takes to find a suitable client and therefore affect the length of vacancy:

• nomination by other agency
• targeted client group (e.g. Aged, Youth, over 55, Males)
• disability
• homelessness
• rehabilitation
• other.  

Mandatory: Yes

Definition and guidance:

Land Title Reference Number

Where this is not available please enter ‘unknown’.

Mandatory: No

Definition and guidance:

For owned properties, managed by another provider, enter the managing agency, organisation or provider.

Mandatory: No

Definition and guidance:

If the property is not owned (fully or partially) , enter the Registered owner type details for the property 

• registered CHP  (if the owner is another registered provider, please provide the name of the provider)
• non-registered CHP
• private owner/investor
• Government
• other.

Mandatory: Yes

Definition and guidance:

This data is used to populate the Maintenance liabilities of assets owned and managed in the CHAPR.

What is the CHP’s maintenance liability for this property?

Allowable responses and definitions are:

No responsibility - The provider has no legal or contractual obligation for carrying out and/or funding property maintenance to a community housing asset (except tenant damage in certain circumstances).

Responsive repairs only - Minor repairs or routine maintenance undertaken generally in response to a request from a tenant. It would usually include the same type of repairs required to an empty property to bring it to a lettable standard and work on any communal areas.

Responsive and cyclical/planned  - Cyclical and planned maintenance

Cyclical work is planned to take place at defined intervals. It is often used in the context of the regular servicing of mechanical systems.

Planned maintenance is organised and carried out with forethought, control and the use of records (usually driven by property condition surveys) to a pre-determined plan.

All responsibilities (including structural) - The provider will have full responsibility for all maintenance associated with the property including:

• Modernisation/refurbishment
• Structural repairs
• Enhancements and improvements

Mandatory: Yes

Definition and guidance:

Enter the State or Territory that has a vested interest in the property/asset or enter No.

Mandatory: Yes

Definition and guidance:

The type of social or affordable housing program under which a dwelling has been allocated.   This list combines AIHW definitions with additions as required by Registrars to accurately count CH assets according to the legislation and requirements applicable to the primary jurisdiction.

Note:  Where a dwelling applies to more than one program code apply the most specific program.  Generally, apply the program in the order as listed below, for example, for an affordable housing HAFF dwelling which is also Affordable Housing in Time Limited Program select HAFF.

• Long term community housing

A dwelling where households are expected to reside for continuous tenancy rental agreement(s) of 52 weeks or more.

• Short to medium term housing

A dwelling where households are expected to reside for less than 52 weeks

• Crisis
• Specialist Disability Accommodation (SDA)
• Boarding/ rooming house

A separate building (also referred to as a rooming or lodging house) containing multiple boarding/rooming/lodging house bedrooms and/or boarding house units.  Reference:  AIHW Metadata 327408

• Housing Australia Future Fund (HAFF)

A dwelling delivered under the HAFF program

• National Housing Accord Fund (NHAF)

A dwelling delivered under the NAHF program

• National Rental Affordability Scheme (NRAS)

A dwelling funded by the National Rental Affordability Scheme. 

• Affordable housing in a time limited program
• Affordable housing

This is affordable housing in perpetuity.

• Private Rental/ Housing

A dwelling delivered under a program which requires it remain as affordable housing for a defined duration of time

• Other

Mandatory: No

Definition and guidance:

If this dwelling is used to house multiple residents/tenancies  (that is more than one current tenancy/rental agreements at the same time, such as one house used for shared tenancy arrangements, boarding/lodging house building (not unit) -  enter the total number of tenancies normally assigned to the dwelling when it is considered to be at full capacity.  

Note:  where a unit is reported as one property record, then total number of tenancies relates to that single unit, and not the unit building.

See also NRSCH Guidance Note for Residents and Tenancies. 

Mandatory: Conditional

Definition and guidance:

Record the duration in years for the period that a property is required to be managed as affordable housing at the point of acquisition.

For example, if an affordable housing property is transferred to a Community Housing Provider (CHP) three years into a ten-year program, seven years should be recorded in this field.

If the Program Code is one of the following: Housing Australia Future Fund (HAFF), National Housing Accord Fund (NHAF), or Affordable Housing in a Time-Limited Program, then the Affordable Housing Duration in Years field is mandatory. For all other codes, this field is not mandatory.

Mandatory: No

Definition and guidance:

Include any notes about the property.